User & Usage Guide

Learn how to maximize your daily productivity with Aigenzey Cowork. This guide walks you through everyday interactions, multi-document synthesis, interactive artifact creation, comprehensive deep research, and customizing your agent's memory and writing tone.

Getting Started & Workspace Modes

Aigenzey Cowork supports two tailored workspace modes depending on your needs:

• Personal Workspace: Sign in instantly with your Google account. Ideal for individual productivity, schedule management, personal research, document reviews, and routine automation.
• Business & Enterprise Workspace: Built for teams and organizations. Supports corporate Single Sign-On (SSO) with Microsoft Entra ID (Azure AD), Google Workspace, Okta, and enterprise identity providers. Offers department channels (Engineering, Sales, Marketing, HR, Finance), shared team playbooks, role-based access governance, pooled usage budgets, and centralized audit trails.

The Interaction Model

Aigenzey Cowork uses an intelligent, unified orchestrator that seamlessly adapts to the complexity of your request:

1. Instant Direct Execution: Quick calculations, brief lookups, draft emails, or single-step actions are answered immediately without delay.
2. Autonomous Multi-Step Workflows: Complex requests requiring multi-system investigation (e.g. cross-referencing customer tickets, checking billing records, and producing a summarized brief) are executed systematically with continuous context.

Live Progress & Transparency

As the agent works through your request, you can follow its progress in real time:

• Live Action Badges: See exactly which tools and data sources the agent is querying (e.g. searching support tickets, checking calendars, or querying databases).
• Step-by-Step Milestones: Track milestones as the agent gathers data, performs calculations, and formats deliverables.
• Usage Visibility: Monitor transparent metrics for prompt processing and generation on every turn.

Response Formats & Artifacts

Responses are formatted into clean, interactive components for effortless reading and collaboration:

File Attachments & Document Analysis

Drag and drop documents, spreadsheets, slides, and images directly into the chat. Cowork analyzes content natively across industry-standard formats:

• Word Documents (.docx, .rtf): Preserves headings, structured paragraphs, tables, and lists for thorough review.
• Excel Spreadsheets (.xlsx, .csv): Multi-sheet parsing, formula inspection, data filtering, and trend calculation.
• PowerPoint Presentations (.pptx): Slide-by-slide text extraction, speaker note review, and visual outline analysis.
• PDF Documents: High-precision text and tabular data extraction, including scanned documents and contracts.
• Images & Screenshots (.png, .jpg, .webp): Multimodal vision analysis for UI mockups, charts, receipts, and infographics.

"I've attached our Q3 financial report (Q3_Financials.xlsx) and the executive board deck (Q3_Board_Deck.pptx). 
Verify whether all revenue and EBITDA figures on Slide 4 match the underlying calculations in the 'Financials' tab of the spreadsheet. Highlight any discrepancies."

Effort Modes & Deep Research

When you face an intricate challenge that requires multi-source investigation and rigorous analysis, Cowork activates Deep Research Mode.

Activating Deep Research

Deep Research is triggered automatically based on the depth of your request. Phrasing your prompt with comprehensive research intent—such as:

• "Conduct a deep dive into the latest market filings for Company X and analyze primary risk factors..."
• "Perform a comprehensive comparative analysis of competitor pricing structures and enterprise tiers..."
• "Thoroughly audit our cloud configuration against our industry security compliance checklist..."

Deep Research Methodology

When Deep Research is activated:

1. Broad Exploration: The agent initiates thorough investigations across relevant workplace tools, files, and public sources.
2. Multi-Source Corroboration: Findings are cross-validated across multiple independent records before reaching final conclusions.
3. Structured Executive Briefing: The deliverable is synthesized into an executive-ready brief complete with findings, methodology notes, and cited sources.

Model Selection & Customization

Aigenzey Cowork gives you the flexibility to select your preferred foundation model from the model selector:

• Gemini 3.7 Flash (Default): High-speed reasoning with extensive context capacity and multimodal intelligence.
• Claude 3.7 Sonnet: Nuanced analytical writing, deep reasoning, and complex code generation.
• OpenAI GPT-4o / o3-mini: Versatile problem solving and analytical computations.
• Auto Mode: Automatically selects the optimal model based on organizational policy and task characteristics.

Memory, Knowledge & Writing Voice

Aigenzey Cowork adapts to your team's unique working style and preferences:

1. Personalized Long-Term Memory

The agent retains key contextual knowledge over time (e.g. your role, preferred presentation styles, frequent project names, and team terminology). You can review, search, and delete stored memories at any time in Settings → Memory.

2. Memory Privacy & Stateless Control

If you or your organization prefer completely stateless sessions, you can toggle Enable Memory off in User Settings. When disabled, the agent never retains persistent facts between conversations.

3. Custom Writing Voice

Tailor how the agent speaks and writes in Settings → Writing Voice. Define tones such as:

• "Concise and executive-ready; present key takeaways upfront followed by bulleted action items."
• "Analytical and precise; include data tables, rationale, and clear trade-off summaries."
• "Warm, professional, and customer-centric for client communications and support drafts."